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Website Maintenance Proposal
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Prepared for:
[CLIENT COMPANY]

Prepared by:
[WEBSITE DEVELOPER COMPANY]
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Website Maintenance Proposal

About Us

[Company Name] is a provider of website maintenance, hosting, and security services for commercial clients. We specialize in ensuring our Clients' websites remain secure, updated, and optimized.

[Company Name] is devoted to integrated messaging strategies that build and optimize brands. [Company Name] specializes in online and interactive customer engagement as well as traditional design, print, broadcast, and PR campaign mediums.
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Our Team

Three people working on a computer screen with coding
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Our team caters to the boutique needs of the websites of the clients, going over every minute detail, and making sure they are up to the mark. We deem it necessary to introduce our team.

[Director]

[Website Designer]

[Creative Director]

[Content Director]

[Auditor]

[Project Manager]

[Digital Marketer]
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Client Testimonials

[Company Name] has worked with over [Number of Clients] clients to help them successfully tell their stories via the web and marketing mediums.

[Client Testimonial 1]

[Client Testimonial 2]

[Client Testimonial 3]
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Strategic Implementations

A paper drawing of a website and the website display on the phone screen, tablet and a laptop
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Onboarding Phase

The onboarding phase will include defining project scope, role definitions, scheduling, and such. This will give us an overview of the project.

Transition Phase

The transition phase must include revisions, troubleshooting, plans for regular maintenance, assessment, and such. In this transition period, all issues about hosting, migration, back-ups, etc. will be covered and completed.

Maintenance Phase

Maintenance Phase will include basic best practices for support, maintenance, and upkeep.
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Services

The following services are included in our proposed website maintenance package:

  1. Secure Backups
  1. Content Updates
  1. Script/Program Updates
  1. 24/7 Website Monitoring
  1. [Service 5]
  1. [Service 6]

Secure Backups

[Company Name] will create a complete backup of your website every [Number of Days] days. All such backups will be stored in a secure local server.

Content Updates

We will appropriately keep on posting the new content, listicles, articles, videos, and infographics that you create. we will also try updating the existing website content and pictures to make them more appealing.

24/7 Website Monitoring

[Company Name] will monitor your site for any security breach and outages all the time. We will notify [Client Company] of any website issues within 1 hour of the initial occurrence and we will resolve those issues as quickly as possible. The actual resolution time for website maintenance issues, including such security breaches and outages, will vary depending on the specific parameters of each issue.
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Timeframe

Phases

Timeline

Onboarding Phase
4-5 weeks
Transition Phase
2-4 months
Maintenance Phase
Depending on the project and the contract
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Pricing

The pricing for the following project could be estimated as given in the table below.

Service

Rate

Timeline

Subtotal

Secure Backups
$ [0.00]
0
$ [0.00]
Content Updates
$ [0.00]
0
$ [0.00]
Script/Program Updates
$ [0.00]
0
$ [0.00]
24/7 Website Monitoring
$ [0.00]
0
$ [0.00]


TOTAL
(Inclusive of all taxes)
$ [0.00]
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Terms and Conditions

Limitation of Liability

[Company Name] does not guarantee, represent, or warrant that the functions contained in these web pages or internet website will be error-free, uninterrupted, free from loss, attack, corruption, viruses, hacking, interference, or other security intrusions, and [Web Company] disclaims any liability relating thereto.

[Company Name] will not be liable to the client or any third party for any damages, including, but not limited to, lost savings, any lost profits, business interruption, loss of data, or incidental damages arising out of the operation of or inability to operate these web pages or website, however, caused, even if [Client Company] has been advised of the possibility of such damages.

Authorization

If access to their website is necessary, [Client Company] hereby authorize [Company Name] access and permissions to all directories and files of their account with any other third-party hosting provider, as well as permission to install any necessary WordPress plugins for maintenance and security.

Payment Terms

All payments have to be done in USD by [Payment Method]. The initial payment must be cleared to be on-board with the project. The client has a time of [Time Period] to refurbish the payments due for the project to move forward. The failure of the payment beyond the default period will result in a breach of contractual terms and further actions.

Cancellation and Termination

[Client Company] has the right to cancel, modify, reject, or stop any plans or work in process. However, [Client Company] must agree to remit for all costs and expenses incurred before any changes were implemented and to defend, indemnify, and hold us harmless for any liability relating to such action. We agree to use our best efforts to minimize such costs and expenses.

Warranty of Services

We agree that all services will be done professionally and using functional services. All rectifications and defects brought to notice by the client will be welcomed and looked upon.
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Acceptance and Signature

You can bring us on board by signing below.
Signature
Assign signer 1
Name
Assign signer 1
Date
Assign signer 1
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For further queries,
Visit us at [Company Website]
Contact us at [Company Contact Number(s)]
Write to us at [Company Email]
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Thank you!

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