What is a Job Proposal?
As an organization, you might have a gap or pain point in your processes/structure that demands to be filled or addressed by a new job role. When you go out in the market, you need a proposal that defines your problem, addresses the requirement, and lays out the demands for the new open position. A job proposal is a document that specifies exactly the same aspects and helps the HR management or the recruitment agency to connect with the right talent.
A well-written job proposal showcases your company in the best light when you float the job opening on job platforms like Indeed, Monster, LinkedIn, etc. for recruitment purposes.
Having a job proposal helps you describe the various aspects of the new job position such as:
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Defining the company background and perceived problem
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Explaining the possible solution and introducing the job role
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Scope of work
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Designation and responsibilities
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Compensation details and current employee testimonies
While instructions on how to create a proposal for a new job position can be found scattered on many websites, separating accurate information from false or misleading information takes time. In this article, we will provide you with a guide on how to write an excellent job proposal since we are aware of how little time you have while looking for a new company opportunity.
Why should you use a job proposal template?
Using a job proposal template is beneficial because it can help ensure that you present the right information in the clearest way. It also helps the candidate draft a letter back when they correspond to your job opening.
1. Reduce your work while drafting proposals
A job proposal sample reduces your work as it provides you with pre-established themes and instructions for placing your content precisely where it is needed. This helps you to save a lot of time in creating proposals and makes sure that the content given in the document is correct and of the highest quality.
2. Maintain accurate job profile information
If you want the best talent to choose your firm ahead of other recruiters with similar positions, then you need to know how to present your job profile in a way that will interest the right talent. Candidates will opt for your company as per the clarity of the job profile, the provided package, etc.
3. Give consistency to your documents
Using a proposal template ensures consistency in your communication and makes the document error-free.
4. Easy to use and customizable
A job proposal can change based on the job role and if you are floating multiple roles for which you need to hire candidates, then it’s trouble to create each proposal document from scratch. By using templates, you can readily make changes to your documents to suit your needs, as they are editable and easy to use.
Job proposal template: Important tips to follow
With a hybrid work model coming into being, talent acquisition has become a bit more complex. Today, resources are free to choose between openings that give them the flexibility to choose whether to work from home or from the office. When you are writing a job proposal to be floated out in such a recruitment market, it needs to be attractive, engaging, and most of all clear on the information it’s presenting.
Additionally, it might not be just one role for which you are hiring. Writing different proposals for different job roles can be tedious. This is where a standard job proposal template can save the day. However, while using a proposal template, you must ensure that the following sections are included:
Introduction
This section sets the tone for the job proposal as it resonates with your approach to the job market, how you value the changing work environment, what an employee means to you, etc., along with your company credentials and a brief outline of the job role.
About us
Put your job proposal in motion with a brief overview that outlines the details of the company or organization and how it operates, followed by some fundamental information about your company such as website info, clients you work with, etc. In this section, you need to provide a brief description of the market you cater to, your company's preferences, and future business plans.
Vision
Outline the core motive your company has set out to achieve.
Mission
In this part, briefly describe the offerings and their benefits that help your company in reaching your vision.
Our team
This segment focuses on your people. Introduce your team and elaborate on their qualifications and expertise in the industry. Explain your work culture and make your team the heroes of your company. You can even add pictures of the core team leaders. It helps to build trust and reliability in the minds of the prospective employee you wish to onboard.
Problem statement
This section acts as the pretext for why the job opening came into being. Mention the practice or job discipline for which you are hiring and its relevance in the industry. You can also bring in some research power here by mentioning the impact of this discipline on the industry, its market size, etc. Add further clarity by writing about the customer segment addressed, the technology used, pricing info, pain points faced, and how this led to creating a market opportunity for your company.
Solution
Expand the pain points addressed in the previous section by providing the solutions your company offers. Explain the key features of your solution and how it impacts your clients.
Our services
You can write about other services of your company in this part of the proposal and detail the expertise and command you have in each of them. You can mention details of how these services make an impact in the market.
Scope of work
This is perhaps the most important part of your job proposal as it gives clarity to the candidates on the expectation of the job role you are floating and the desired skill sets in this regard.
Use this section to explain your unique selling proposition and how the employee desired at this position is responsible for continuing the same. Explain the exact designation of the role and the ongoing projects that this employee will be part of. Try to add details such as:
Job description
This section of the proposal expands on the role the employee will cover and clarifies the key responsibilities that will be handled. Try to give the maximum possible information on the following aspects of the role:
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Job title
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Description
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Required skills
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Minimum experience
Compensation package
A compensation package is crucial as it helps the talent decide on whether to go ahead with the application. This also gives them a sense of the experience level and responsibilities that come with the offer. This section is where you can hook the right talent by detailing the various attractions of your company’s package. Try to include details on the following aspects:
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Healthcare package
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Holidays and vacations
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Stock options
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Commission
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Bonus structure
Employee feedback
In this final segment, add the testimonials from a few of your existing employees reflecting on the work culture, the career growth provided by your firm, and the credentials of the employees giving these testimonials. This way, you sign off by giving solid credibility to the organization.
Draft detailed job proposal letters with Revv’s job proposal template
As a business or company owner, if you want to put your business plan into action, you need the right employees hired for the right roles.
For example, you are a marketing agency and you want to expand your business into the social media marketing vertical as well. You need to hire a social media manager, social media writer, designer, etc. You might have hired various other employees for your company in the past. But this is entirely a new set of job openings you have to roll out. Hence it is important that the proposal sample you are developing for this vertical is tailor-made to suit the purpose. You don’t want to end up hiring the wrong employee for the job, by providing wrong expectations through your proposal.
Set the right expectations for your prospective employees by creating a clear and precise job proposal.
How?
With Revv’s job proposal template you can easily design compelling job proposals faster and easier.
Personalize job proposals to suit your business needs
With one single template, you can create any type of job letter template based on your business requirements. Revv’s job proposal template is fully editable. If you would like to make customizations such as adding or editing texts, or inserting images or tables to your proposal letter, you can do it with the help of the feature-rich document editor.
If your company or business already has a job proposal sample, you can even upload that to the Revv site in Microsoft Word or PDF format. You can further enhance your proposal with the editor.
Access proposal templates anytime
Revv platform is a completely cloud-based system. You can access your proposal templates anytime, anywhere, and from any device (laptop, desktop, or mobile phone).
Collaboration feature for real-time team communication
In companies, mostly the Human Resources (HR) department has to draft proposal letters specific to different departments such as:
Be it for any department you are creating a proposal for, you need to check with the respective team or dept. head before finalizing the content in the proposal template. Instead of depending on back-and-forth emails, collaborate directly on the document with Revv’s Notes feature. You can tag the needed people using @mentions and ask them to review the proposal. You can even add public or private comments, or ask the internal team to attach documents or images to your existing proposal.
Make your proposal letter safe and compliant with secure eSignatures
Before making a job position public, you need to get the final approval from the company in the proposal. You can make it official and documented by having the proposal signed by higher management with Revv’s eSignature feature. In the proposal, you can add the email of the recipient whose signature you want and send them for eSign.
Revv provides bank-grade eSignatures that are safe and compliant. It follows all local and global laws such as ESIGN Act, UETA, and eIDAS, among others.
Revv bonus: You can add any number of signers to a proposal as you want. All you need to do is drag and drop the signature tab and assign it to the respective signers.
Real-time activity tracking
The Activity feature allows you to keep track of every action that was taken on the proposal, such as who opened it and when it was signed.
Free and instant notification systems
Revv sends auto-generated email notifications to both the sender and recipients notifying them of the actions to be taken on the proposal.
Legally binding audit trails
Revv also provides a legally binding audit trail for all the signed proposals.
Create excellent job proposals within minutes with Revv. Sign up today!
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Frequently asked questions
How do you write a job proposal?
A job proposal should include these sections - Job role, Responsibilities of the position, The budget allocated for the role or salary range, Duration of employment: whether he/she is hired as a permanent or contract position, Responsibilities of the employee, Employee's legal obligations and rights, and more.
What is the format of a proposal?
The format of the proposal will depend on the project a company handles. But it's crucial to add the following mandatory sections in your proposal - Introduction, Project background, Objectives, Skills, Budget, Follow-up, and Contact information.
What are the 4 parts of a proposal?
The key four parts of a proposal are - Abstract, Problem statement, Solution, and Scope of work. Check out this proposal to know more.
What is an employment proposal?
An employment proposal is a pitch by an employee mentioning their skills and achievements to be employed by a company. Check out this proposal to know more.
