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Speaking Engagement Proposal

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Prepared for:
[Client Company]

Prepared by:
[Sender Company]

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Speaking Engagement Proposal

Introduction

Every event needs an inspiring speaker - a dynamic presenter who educates and entertains. The best speakers become integral partners in your event. They bring awareness to your cause, attract new participants, increase prestige, and improve your fundraising outcomes. 

You need a professional and engaging speaker to your event who will both inform and amuse your audience while moving them to dig deeper into the significance of your agenda.

How a Speaker adds benefit to your event

Speakers are essential since they can provide:
Knowledge – a speaker with specific subject matter expertise can provide essential insights on industry trends and best practices to your audience.
Inspiration – a speaker can offer a high-energy, thought-provoking, or motivational speech to encourage your audience to adopt new concepts or conquer a new challenge.
Visibility – a recognized speaker can be an asset to your agenda, increase event attendance, and attract media interest

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About Us

For over [Number of years], [Sender Company] has been captivating audiences at events with exciting, inspiring, and insightful keynotes. Our speakers have presented at [Number of events] events and have received rave feedback from audiences as well as organizers over the years.

[Mention how the company is providing an exceptional audience experience at events][

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Deliverables

Primarily, our Speakers would:
Conduct  necessary research to provide your team with detailed and current knowledge about the subject you have chosen.
Create a Powerpoint presentation based on the program that is pre-approved by your team.
Be available via conference call for a review of the session prior to the speaking engagement.
Present materials and will be available for questioning after the presentation.
In addition to the presentation, the speaker will conduct a [Number of Minutes] -minute Q & A after the speech, and spend [Number of Minutes] minutes networking with your guests during the dessert course. 
[Assigned Speaker Name]'s attendance at breakout sessions, receptions, and other components of your event are negotiable based on your specific requirements.
[Add other function/service]

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Event

Based on our initial review of your event requirements, we have put together the following key facts about your planned event and our presentation:

Name of Event: [Name of the Event]
Location of Event: [Location]
Event Theme: [Event Theme]
Title of Our Presentation: [Title]
Date and Time of Our Presentation: [Date] [Time]

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Speakers

We have put together a few relevant speaker profiles that will suit [Client Comapny]'s context regarding speaker engagement. Please contact [Sender Comapny] for any further details or if you'd wish to look at more speaker profiles.

1. [Speaker 1 Name]

[Speaker 1 Name], is a professional speaker and socialite with more than [Number of Years] years of experience. He would be the ideal choice for this event because [Add reason] given the [Audience Type] audience in focus here.

[Mention qualifications why he would be suitable for the given theme]

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Professional Experience
[Speaker 1 Name] has always had a strong desire to share intellectual concepts and give people tools to improve their home and work environments. Feedbacks and his excellent performances have shown that the majority of the participants found the experience extremely valuable. Here is a list of his previous events:

[Event Name]-
[Add Event Details]
[Event Name]-
[Add Event Details]

2. [Speaker 2 Name]

[Speaker 2 Name], an experienced professional speaker with [Audience Type] and [Event Type] events. He is funny, enthusiastic, and quickly connects with his audience. His content has been received as very relatable and interesting by the audiences.

[Mention qualifications why he would be suitable for the given theme]

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Professional Experience
[Speaker 1 Name] is a renowned speaker in the area of [Topic Name]. He has many followers and his insights on [Topic Area] are popular among [Target Audience]. Here is a list of his previous events:

[Event Name]-
[Add Event Details]
[Event Name]-
[Add Event Details]

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Pre-requisites

It is critical to understand the needs of your organization and the nature of your audience in order to prepare an appropriate presentation. The Assigned Speaker will:
attend a pre-event planning meeting with you to discuss your requirements [Number of Days] days before the event;
submit a draft of their speech and a slide deck for your feedback;
A final draft of the presentation will be available to you at least [Number of Days] days before the event.
[Add a Prerequisite]

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Fees and Charges

Here is an estimate layout of the expenses you would incur on going ahead with this speaking engagement proposal.

Expenses	Amount
[Speaker 1] Hourly Charges [Audience Type/Size]	$ [0.00]
[Speaker 1] Hourly Charges [Audience Type/Size]	$ [0.00]
[Speaker 2] Hourly Charges [Audience Type/Size]	$ [0.00]
[Speaker 2] Hourly Charges [Audience Type/Size]	$ [0.00]
Accomodation and Meals	$ [0.00]
Meals and Gratuities	$ [0.00]
[Add other expenses]	$ [0.00]

Your total expenses shall be determined according to the time and size of audience type that you are looking forward to based on the abovementioned fees.

[Tip: Connect your google sheet and edit directly. Visit this link to know more: https://www.revv.so/docs/how-do-i-link-a-google-sheet-to-a-document]

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Client Testimonials

Here is what our clients have had to say about our speakers and our speaking engagement services.

" [Client 1 Testimonial] "

- [Client 1 Name], [Event Name, Date]

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" [Client 1 Testimonial] "

- [Client 1 Name], [Event Name, Date]

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Terms and Conditions

Payments
All payments and transactions shall be in USD through [Payment Mode].
In consideration of [Sender Company] providing the services of the Speaker for this engagement [Client Company] will pay the Fees in accordance with the relevant invoice. If [Client Company] fails to make the payment on time, [Sender Company] reserves the right to:
Cancel the booking forthwith; and
Treat the non-payment as a cancellation by [Client Company] in which case [Client Company] shall pay [Sender Company] applicable cancellation charges set out immediately.
[Client Company] will be responsible for all necessary expenses incurred by the Speaker that is directly connected with the Engagement. [Client Company] will, where appropriate, provide the Speaker with accommodation, meals, and all air or overland travel tickets. All travel will be first-class unless agreed to the contrary in writing by [Sender Company]. Expenses shall be invoiced to [Client Company] by [Sender Company] and must be paid within [Number of Days] days of receipt of the invoice.
Recording
[Client Company] may record all or part of [Sender Company]’s presentation. Should [Client Company] record the presentation, [Sender Company] will require the delivery of a master copy of the recording within [Number of Days] days after the event closes. 
[Client Company] may distribute copies of our presentation to internal staff, but may not sell these copies. 
Should the [Client Company] wish to make other recording or distribution arrangements, a separate agreement will be required.
Cancellation
Where an Engagement is canceled by [Client Company] without the prior written consent of [Sender Company], charges may be levied against [Client Company] in accordance with the provisions set out below:
Cancellation made within [Number of Weeks] weeks of the Engagement: [00.00] % of the Fees due.
Cancellation made within [Number of Weeks] weeks of the Engagement: [00.00] % of the Fees due.
Cancellation made within [Number of Weeks] weeks of the Engagement: [00.00] % of the Fees due.
In the event that the circumstances described continuing for more than one calendar month either of the Parties may terminate this Agreement forthwith on serving written notice to the other Party.
Intellectual Property Rights
[Client Company] undertakes not to permit any person to make any sound recording or video recording of the Speaker’s participation in or performance of the Services unless authorized by [Sender Company] in writing. 
Copyright and other intellectual property rights in any of the materials used for or in connection with the Engagement shall be and remain vested in [Sender Company].
Force Majeure
In the event that this Agreement cannot be performed or any of its obligations fulfilled for any reason beyond the reasonable control of either of the Party including war, industrial action, floods, access, then such non-performance or failure to fulfill the obligation hereunder shall be deemed not to be a breach of the terms hereof.

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Acceptance and Signature

If you wish to accept this engagement proposal and hire a speaker, please provide your acceptance by signing below:

[Client Company]
[Client Company Representative]

[Sender Company]
[Sender Company Represerntative]

Signature

Assign signer 1

Name

Assign signer 1

Date

Assign signer 1

Signature

Assign signer 2

Name

Assign signer 2

Date

Assign signer 2

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THANK YOU

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DISCLAIMER: Revvsales, Inc is not a law firm. The content provided herein is for general information purposes only, and does not constitute legal advice. Revvsales, Inc and its partners make no representation or warranty of any kind, express or implied, regarding the accuracy, adequacy, validity, reliability, availability, or completeness of any information mentioned hereunder. The use or reliance of any information contained herein is for your personal use and solely at your own risk. You agree to fully release and indemnify Revvsales, Inc from any liability associated with the use of this content. You are advised to obtain independent legal advice before taking or refraining from any action on the basis of the content provided here. 

DISCLAIMER: Revvsales, Inc is not a law firm. The content provided herein is for general information purposes only, and does not constitute legal advice. Revvsales, Inc and its partners make no representation or warranty of any kind, express or implied, regarding the accuracy, adequacy, validity, reliability, availability, or completeness of any information mentioned hereunder. The use or reliance of any information contained herein is for your personal use and solely at your own risk. You agree to fully release and indemnify Revvsales, Inc from any liability associated with the use of this content. You are advised to obtain independent legal advice before taking or refraining from any action on the basis of the content provided here.

Free Speaking Engagement Proposal Template

A speaker brings life and enthusiasm to every event. A perfect speaking engagement proposal must include how the company helps in finding the right speaker. Use this template to create a winning speaking engagement proposal.

Get started with this template

Agency

Brand

Services

What is a Speaking Engagement Proposal?

A speaker engagement company helps public speakers and independent professionals to find the right platform to showcase their professional expertise, and the clients to find the right speaker for their events. A speaking engagement proposal contains information about the speaker, their expertise, and information on the series of events the speaker has performed.

How do you write a proposal for speaking engagement?

The following are the important sections to be included in a speaking engagement proposal:

About us

Provide a brief opening section about the proposal that includes information such as the name of the company, vision, mission, and company milestones. You can also add client testimonials to the proposal.

Executive summary

Outline why clients should choose your company over your competitors. Make sure the executive summary is persuasive and focused on your company’s services. Explain how your services can help the client find the right speaker for their conferences, events, or other requirements. A good summary must include these key components:

The problem
The solution
Call to action

Speakers list

Once you have researched the client’s events and their requirements, curate the speaker list that fits the client’s requirements along with detailed information about every speaker. Mention the speakers’ background, qualifications, experience, achievements, and past events.

Approach and services

Here’s how the procedure for the speaking engagement can be rendered:

Pre-event

A brainstorming session with the speaker and the client to discuss the topic the speaker will be addressing during the event
Prepare an initial presentation draft that aligns with the goals and objectives of the client
Submit a draft of the speech the speaker is going to deliver at the event

During the event

The speaker will deliver the speech in front of the target audience on a relevant date and time mentioned by the client
The speaker will conduct various engaging activities to connect with the audience
List of collaterals/hand-outs that will be shared during the event

Post-event

Post-event report
Provide necessary feedback received from the audience

Pricing

Provide a layout of the expenses you would incur on going ahead with this speaking engagement. You can present a pricing table that clearly mentions the cost of bringing in the speakers, travel expenses, etc. This will help the client in better decision-making.

Terms and Conditions

This is where you state the legalities of entering into a contract with your company. Include the necessary terms such as - payment terms, cancellation policy, intellectual property rights, and other clauses as per your business requirements.

Signatures

The signature indicates the acceptance of the proposal. Add a small section of the signature at the end of your proposal. Here, both parties sign, and the partnership becomes official.

Checklist to keep in mind for drafting a Speaking Engagement Proposal

1. Use visual content

From graphs to photographs and illustrations, visual content enhances the proposal. Use visual images to highlight crucial information and make the proposal more interesting to read.

2. Add video links

Adding video links to past events of speakers increases your business’s credibility and the chances to win new projects.

3. Avoid grammatical errors

Your proposal is a reflection of your business and its offering. Proofread the final version of the proposal before sending it and watch out for grammatical errors.

4. Keep your brand voice intact

Your brand is the way your business is perceived and what sets you apart from the competition. Stay true to your brand identity throughout the proposal. Maintain a cohesive tone and style of communication.

5. Implement a call-to-action

After reading your proposal the potential client should know what to do next. Use a persuasive call to action to prompt your recipients to take necessary actions and follow the final step of sealing the deal.

Modernize your Speaking Engagement Proposal with Revv

Revv is a document automation system that simplifies complex document processes with modern features and pre-configured workflows. It ensures the security of your business documents and modernizes your commercial operations effortlessly.

Ready to use templates

Revv’s templates bring simplicity and speed to your document creation process and have a higher closing rate. Its speaking engagement template is tailored to the needs of the company.

Drag-and-drop editor

With Revv’s drag-and-drop editor feature, you can add/remove text, images, tables, and page breaks on your document. This helps in managing and creating professional documents easily.

Collaboration

Teamwork is an integral part of document management. With Revv you can ensure seamless collaboration on your proposal via - notes, tagging, and attachments. This eases negotiations between the other parties through real-time collaboration.

Activity tracker

Track your proposal with Revv’s activity tracker. It gives you real-time monitoring with the log of actions taken on the proposal - who has opened, viewed, approved, etc.

eSignature

Revv’s seamless eSignature solution helps you power through the deal closure process quickly. Send the documents to your client for eSignatures in just a few clicks.

Frequently asked questions

How much does a speaking engagement cost?

The speaking engagement pricing varies according to the below factors - Location of the event, Type of audience, Number of hours, Customizing the presentation, Travel cost, The number of audiences, and Speaker's experience.

What are speaking engagements?

Companies leverage speaking engagements as a platform where a speaker (who can be a company executive, entrepreneur, etc.) talks about his field of expertise.

It provides an opportunity for the speaker to speak about a relevant topic in front of targeted audiences. It can either be performed at an event or elsewhere.