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Request for Proposal

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[PROJECT NAME OR DESCRIPTION]

[DATE]

Prepared by:
[COMPANY NAME]
[COMPANY REPRESENTATIVE NAME]

Prepared for:
[BIDDING COMPANY]

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Request for Proposal

Summary and Background

[Company Name] has been in business since [Year of Establishment] and has been widely notified for [Products/Services]. With such a flourishing business and a base of trust for the brand [Company Name] represents, it has developed an extensive clientele over the years.

[Company Name] is currently accepting proposals for [Description of Product/Service]. Based on your previous work experience, your firm [Client Company] has been selected to receive this Request for Proposal (RFP) and is invited to submit a proposal for the same. Please take the time to read carefully and become familiar with the proposal requirements.

The motive of this Request for Proposal is to get a proposal from the [Client Company] so that we can move ahead with their services.

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Mission

A commitment to providing customized [Mention Field] solutions which [Mention the Benefits]. We are determined to produce the best through our determination and creativity.

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Vision

Realizing the full potential of the [Product Name] and to drive a new era of innovation, growth and productivity.

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The Problem

Our Company demands a proposal that would be necessary to find solutions such as [State the possible solutions] to the problems such as [State the problems].

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Proposal Requirements

1. Submission Time

Proposals will be accepted until [Time], [Date]. Any proposals received after this date and time will be returned to the sender. All proposals must be duly signed before submission.

2. Notify

Bidders' unable to meet the deadline or any other issues, such concerns should be bought to our notice, no later than  [Date].

3. Inclusions

A technical proposal is required to be submitted that is not more than [Number] pages. This technical proposal must provide an overview of the proposed solution as well as the resumes of all key personnel performing the work. [Add Details]

4. Validity

Proposals must remain valid for a period of [Number] days.

5. Budget Allocation

A detailed budget allocation needs to be provided.It ideally should include, the general constant rate for the task in addition to hourly quotes and an expected overall variety of hours. [Add Details] 

6. Scope of Negotiation

If you have a standard set of terms and conditions, please submit them with your proposal. All terms and conditions will be subject to negotiation. All contractual terms will be subject to review by [Company Name] legal department and will include scope, budget, schedule, and other necessary items about the project.

7. Feasibility Analysis

The Proposal should have a feasibility analysis and sensitivity check at place.  The details of the analysis is to be provided below: 
[Add Details]

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The Brief

We have entailed the following goals and aspirations concerning [Product/Service].

[Goal/Objectives]

The purpose of this project is as follows.

[Purpose of the Project]

The Project Description is as follows.

[Description of Project]

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Our Services

[Company Name] offers [Mention Focus Are of Service]. 

A detailed overview of our services is mentioned below:
1. [Name of Service]
[Mention Service Details]
         
2. [Name of Service]
[Mention Service Details]

Proposal Timeline

Please find below the proposed timeline:

Deliverables	Date
RFP Issuance	[Date] [Time]
Last Date for submitting Proposal	[Date] [Time]
Evaluation of Proposals	[Date] [Time]
Selection of top bidders/Notification to unselected bidders	[Date] [Time]
Negotiation of Proposal with top bidders	[Date] [Time]
Selection of a bidder/Notification to unselected top bidders	[Date] [Time]
Contractual Award	[Date] [Time]
Contractual Negotiations	[Date] [Time]

[Tip: Connect your google sheet and edit directly. Visit this link to know more: https://help.revvsales.com/docs/how-do-i-link-a-google-sheet-to-a-document]

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Project Timeline

Phase	Date
Project Evaluation	[Date] [Time]
Project Initiation	[Date] [Time]
Project Completion	[Date] [Time]

Bidders may propose a date earlier or later and will be evaluated accordingly.

Proposal Evaluation Criteria

[Company Name] will assess all proposals based on the criteria given below. To confirm consideration for this RFP, your proposal should be adequate with the following:

Proposal suitability: proposed services(s) must match with the scope of the project and be presented in a clear and detailed manner.

Experience: Bidders will be evaluated on their experience according to the scope of this project.

Previous work and Testimonials: Bidders will be evaluated on their previous work and projects as well as client testimonials and references.

Value and Cost: Bidders will be evaluated on the prices of their proposed solution(s) based on the work to be performed as per the scope of this project.

Technical expertise and Experience: Bidders must provide descriptions and documentation of staff technical expertise, knowledge, and experience. Creativity and hard work are always preferred.

Timeframe: A perfectly structured timeframe for the entire process of the project must be provided in the proposal.

Management: The project management and methodology must be provided as the steps to be undertaken for the project to see its completion.

Service Acceptance Testing: Before going live, [Company Name] will require a period to conduct a thorough User Acceptance Testing (UAT) of the solution provided by the Bidder. This period should be sufficient to verify the solution operations and effectiveness. A provision of the same must be made in the proposal.

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Confidentiality and RFP Ownership

This RFP is each personal and proprietary to [Company Name], and [Company Name] reserves the right to recollect the RFP in its entirety or part. Bidders can no longer duplicate, distribute, or in any other case disseminate the data contained in it without the explicit written consent of [Company Name].

Bidders shall now no longer encompass or reference this RFP in any exposure without previous written approval from the [Company Name]. Bidders ought to take delivery of all the foregoing phrases and situations without exception. All responses to the RFP become the assets of [Company Name] and could now no longer be returned.

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Concerned Authority

You can post your submissions at:
[Submission Address]

You can send in your proposals at:
[Submission Email]

For further queries,
Visit us at [Company Email]
Contact us at [Company Contact Number(s)]
Write to us at [Company Email]

Acceptance and Signature

Please acknowledge our request for the proposal by signing this document:

[Bidding Company Name]
[Bidding Company Signatory Name]

Signature

Assign signer 1

Name

Assign signer 1

Date

Assign signer 1

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Thank You

Annexures

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