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Catering Contract
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Prepared for:
[Event Planner Name]
Prepared by:
[Catering Company]
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Catering Contract

This Catering Service Contract (hereinafter referred to as the “Contract”) is entered and shall be effective as on [Effective Date]

By and Between

[ Catering Company Name] (hereinafter referred to as “Service Provider”), having its principal place of business at [Address], and;

[Event Planner Name] (hereinafter referred to as the “Client”), residing at [Address]

Both the Service Provider and the Client are collectively referred to as the "Parties" and individually as "Party".

WHEREAS the Service Provider provides catering services.

WHEREAS the Client is desirous of availing the services from the Service Provider.

The Parties herein this Contract agree to the terms and conditions as set forth below:

Terms and Conditions

1. Provision of Services

The Service Provider shall provide the Client all the necessary catering services as on the [Date]. The Service Provider further agrees to render the services as per the Client's requirements.

2. Event Details

The client shall provide the Service Provider with all the event details:
  • Event Location: [Add the address of event]
  • Event Duration: [Add the event duration]
  • Event Date: [Add the date of event]
  • Guest count: [Add the total guest count]
  • [Additional details]

3. Scope of Services

The Services Provider shall provide the following services to the Client:

[Mention the Services]

4. Menu to be served

The parties have agreed to the menu attached to this contract. The caterer has the right to do small changes to the menu in case certain ingredients are not available or beyond the control of the caterer.

5. Coordination with the venue

The caterer shall need to have access to the venue no later than [Event preparation time] hours in advance of the start time of the event and [Cleanup time] hours after the end of the event. The client has to make the necessary arrangements for easy coordination.

6. Equipment at the venue

Except, otherwise mentioned in the contract, the caterer shall provide all the menu items and also all the utensils, cutlery, napkins, tableware, and other necessary supplies in accordance with the contract.

7. Payment

The Service Provider shall conduct the aforementioned services as necessary and invoice the Client timely. The amount for the services rendered shall be $ [0.00]. The Client agrees to pay all invoices relevant to this catering services within [Number of Days] of receipt of such invoices. The mode of payment shall be cash/bank transfer/online payment or any other mode of payment as agreed by the Parties.

8. Termination

If either Party fails to perform any obligation under this Contract, the other Party shall do any or all of the following: 
  1. Cancel the Contract.
  1. Sue for specific performance.
  1. Sue for actual and compensatory damages. 

9. Limitation of Liability

Neither Party shall be liable to the other for indirect, special, or consequential damages arising out of this Contract hereunder, including but not limited to loss of profits or equipment, or other costs.

10. Insurance & Indemnification

The caterer shall obtain general liability insurance throughout the services at the event. However, the client shall agree to indemnify the Service Provider from and against any and all claim, damages, cost, loss, expense, or any kind of liability arising out of, or in connection with this Contract due to the failure of performance of obligations and/or breach of this Contract by the Client.

11. Relationship of Parties

It is hereby agreed that the Parties herein are independent contractors and the relationship between both the Parties shall not constitute a partnership or a joint venture.

12. Confidentiality

The Service Provider shall maintain confidentiality of the Clients information, or any such data which is deemed confidential. The Service Provider further agrees to not disclose the confidential information to any third Party.

13. Warranty

The Service Provider guarantees that all services shall be completed within the time agreed upon at the start  of the Contract unless the time required to complete the said Contract is changed or extended in writing by  mutual consent. The Service Provider further agrees and warrants that all services rendered are of a reasonable standard and, upon notice by the Client, agrees to rectify within [Number of Days] days upon receiving such notice form the Client.

14. Arbitration

In the event of any dispute arising in and out of this Contract between the Parties, it shall be resolved by Arbitration. There shall be [Number of Arbitrators] Arbitrators which shall be appointed by [Party Name]. The venue of Arbitration shall be [Venue/Location of Arbitration] and the seat shall be [State]. The Arbitrators' decision shall be final and will be binding on both the Parties.

15. Miscellaneous

  1. Notice: All the approvals notices required hereto by either of the Parties shall be deemed to be given and delivered by international courier or registered email respectively. 
  1. Severability: In the event, any provision of this Contract is deemed to be invalid or unenforceable, in whole or part, that part shall be severed from the remainder of this Contract, and all other provisions shall remain in full force and effect as valid and enforceable.
  1. Modification: No modification of this Contract shall be made unless in writing signed by both Parties.
  1. Governing Law: The Parties agree that this Contract shall be governed by the laws of [State]. In the event the Parties do business in different states, this Contract shall be governed by the laws of [State].
  1. Entire Agreement: The Parties acknowledge that this Contract sets forth and represents the entire Contract between both the Parties. If the Parties are willing to change/add/modify any terms, they shall be in writing and signed by both Parties.
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Accpetance and Signature

IN WITNESS THEREOF, the Parties agree to the terms and conditions set forth above as demonstrated by their signatures as follows:
Service Provider

Client
Signature
Assign signer 1
Name
Assign signer 1
Date
Assign signer 1
Signature
Assign signer 2
Name
Assign signer 2
Date
Assign signer 2
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DISCLAIMER: The content provided herein is for general information purposes only, and shall not constitute legal advice. Revv and its partners make no representation or warranty of any kind, express or implied, regarding the accuracy, adequacy, validity, reliability, availability, or completeness of any information mentioned hereunder. The use or reliance of any information contained herein is solely at your own risk. You are advised to obtain independent legal advice before taking or refraining from any action on the basis of the content provided here.

Free Catering Contract Templates

This standard catering contract template is a perfect fit for you, if you are looking for a catering paperwork that can reduce the stress on the day of the event. This template is easily customizable and ready-to-use.

What is a catering service contract?

A catering contract is a legally binding agreement that is signed between the caterer or food service provider and the client. Usually, this agreement is set for a specified period (or event) where the caterer provides food and refreshments to the guests at the event.

The client has to pay for the catering services and the caterer has to take care of the food, refreshments, set-up, presentation at the event.

The contract lays down all details as requested by the client and offered by the caterer. Having a catering contract in place helps to set expectations of both parties in writing.

Who should use a catering contract?

Catering service can be a challenging business especially now during the COVID19 situation. To survive in the catering business at this time, it is important to have clients and keep those clients intact. That’s where a contract becomes important.

Catering contracts help caterers, restaurant owners, food joints who are interacting with clients to build a successful relationship. With a contract in hand, it safeguards both the client and the caterer’s interest.

What are the types of catering service contracts?

Nowadays, most events and ceremonies use catering services for food and refreshments to save time and effort. Usually, clients raise a request for a proposal and upon selecting a caterer that best suits their requirement, a contract is signed between the service provider and the client. There are different types of catering service contracts -

  • Cost-plus contract: In this contract, an estimated quote is already prepared and the service is provided according to the budget. If the budget exceeds or if there are any additional costs or additional services then the client has to pay the difference. If there is a surplus amount that is unutilized, then the amount is re-paid to the client.
  • Cost-plus guarantee: It is similar to that of a cost-plus contract, the only addition is that the caterer guarantees a certain exceeded budget like the labor cost or profit percentage, accordingly the cost lines are fixed and the amount is charged from the client.
  • Fixed cost per head: Here a budget is prepared and calculated on a per-guest basis. The client is charged for the number of guests multiplied by the cost per person. This contract is common for hospitality and school events.

Why is there a need to prepare a contract for catering services?

Normally, most of the clients plan the event well in advance. But, there may be occasions where the client is unsure about the event and may cancel at a short notice. At times, the client may even deny to pay for the work that is already done. This situation affects the caterers and their businesses.

Also, sometimes the caterer may cancel the service at short notice or deny to provide a certain agreed service. This situation can affect the event and the client’s reputation.

In this type of situation, a catering contract will always help both parties. It will clearly outline the terms and conditions that both parties agreed to. Apart from this, there are few other benefits of having a contract.

  • Detailing of the work: A contract outlines complete details of the event especially the menu. This might include, standard menu, a special menu for VIPs, kids food etc.
  • Accommodating changes: In a catering business, changes to the menu may happen at the last minute as well. Sometimes it can be difficult for a caterer to accommodate. With a contract in hand, it helps both parties to understand when and how to accommodate those changes.
  • Food quality: Having a catering contract can help to ensure that the caterer maintains the quality of the food served and the food preparation is done in a hygienic condition. It can also help the client to take legal actions if there is any mishaps due to the food.

What should be included in a catering contract?

A catering contract helps to make an event successful. Be it a family ceremony (like a wedding reception) or an official event (like a business meetup), a contract spells out all the responsibilities that should be undertaken by both parties. However, in a catering contract, there are few clauses that should be included and those are:

  • Event details: This section is important because it addresses all the necessary details, such as what is the event, where is it, the event date, the start time of the event, and the guest count for the event.
  • Services provided: Under this section, the caterer agrees to provide the services that are requested by the client.
  • Menu to be served: It outlines the complete menu that should be served at the event or the ceremony such as, what will be served as appetizers, main course, and dessert.
  • Coordination with the venue: Here, the caterer gets a brief description of the venue, and the point of content to coordinate.
  • Equipment at the venue: If the client is providing any kind of equipment to the caterer at the event, then this section will define the equipment that will be provided.
  • General liability insurance: Under this section, the caterer and the event planner insure their staff members to protect them against any accidents or injuries during the event.
  • Payment terms: Under this section, the client and the caterer get clarity about the pricing terms, like whether the payment is an hourly rate or a fixed price for the complete event, when the payment should be made, how it should be made (using a credit card or online payment), and whether there is any kind of advance deposit that the customer needs to make while onboarding catering services.
  • Cancellation Policy: If either party wants to cancel this contract, then this clause states how they can do it, and what will be the notice period.
  • Miscellaneous: Apart from the above major clauses for a catering contract, there are certain clauses that should be included like the force majeure clause, waiver clause, governing law (under which laws of the state the contract is abided by), and severability clause.

Why should catering services start using Revv?

Usually, a catering company has to list down all the services they provide and send them to the client for payment. It is normally done at the end of an event. This can be a very long and hectic process, especially when the caterer has to request for payment right after the event.

To help businesses (majorly the small business) in such situations, Revv provides pre-drafted and easy customizable contract templates that have in-built Stripe payment integration. All the contract templates at Revv come with easy eSignature, for instant acceptance and signing.

The difficult task of drafting and listing the service is now made easy with Revv and all that you have to do is sign up, and start using the legally vetted catering contract template.