Since the advent of the internet, people have sought to do as much as possible from home. Any process that makes completing tasks from home more convenient will have no problem finding an audience.
The COVID-19 pandemic has taught the world that many things we thought required face to face functionality can be done from home, all with little or no complications. One of the things that we have come to realize is that contracts and agreements that we have always signed in-person can just as easily be handled digitally. Digital signing is easy and convenient, and according to current legal precedent, it is fully legally binding.
There are quite a few companies in the digital signing sphere, each with its own pros and cons. Read on to help determine which is going to be the best fit for you and your organization.
1. Adobe Sign
You cannot really even discuss eSign software solutions without considering Adobe Sign. Adobe created the PDF in 1992, following the dream of a fully digital office. Dr. John Warnock, Adobe’s co-founder, had a vision of the future office where documents, including contracts, could be scanned, emailed, and signed, all without leaving your desk. His vision led to the creation of a secure digital document even before the arrival of the internet which is still used today.
Adobe sign has high functionality, including in-app signing on your cell phone. The biggest drawback to Adobe Sign is the cost. The price per month is fairly standard but is specifically geared toward multi-signer organizations. If only one person will be using it or only signing a few documents, the cost ratio becomes high.
2. Secured Signing
Secured Signing is an up and coming cloud-based solution. When trying to go as virtual as possible, cloud-based options allow you to eliminate in-person contact efficiently and conveniently. Allowing multiple users to log in to the same document and sign eliminates the need for users to physically interact.
Secured Signing has a fairly complex pricing model that utilizes both the number of documents being signed and the number of people using the software. This means it can work out to be one of the less expensive options, but if you have more than a few documents to sign each month, or if you have multiple employees in your organization who will need to sign, the price can quickly climb. There is also no clear pricing structure, so if you have more than ten people in your organization, you will have to get a custom quote to find your pricing.
If you are just looking for software to sign documents without a lot of bells and whistles, SignEasy may be your best option. It does have a high level of mobile integration, so it is great for getting your documents submitted, signed, and returned quickly. The pricing model that SignEasy utilizes is specifically geared toward individual users.
SignEasy is a great value for individual users since the basic plan allows for unlimited simple document signatures. Additional users are added one at a time, and the only plan that allows for more than one is the top tier plan. Costs for this can add up to be much higher than some other options if you need several users to have access. In addition, there is no option for two users.
The top tier plan that allows multiple users also requires at least three. The multiplier for three users on this plan costs more than many other companies’ top tier plans, with fewer features than most. Companies that only need two signers will have to choose between paying for an additional account they do not need, or the two employees will have to purchase their own separate personal accounts.
PandaDoc is one of the most popular options on the market today for one huge reason: it has a functional free version. PandaDoc’s free version allows you to complete many basic tasks. PandaDoc has a fairly rich selection of upgrades, but even the free version offers unlimited document signing, something that is typically reserved for mid or upper-tier software packages.
The biggest drawback to PandaDoc comes when you need more options for your company. The corporate, multiple employee plan is one of the most expensive on the market, and each additional employee is an additional fee. This adds up pretty quickly if you need any of those additional features.
Keepsolid is primarily known as a security services company, so it makes sense that their eSign software provides a number of resources to make your documents function more safely. 256-bit encryption paired with annotation and collaboration tools makes this software simultaneously secure and functional. Since eSign documents are almost universally intended to be used in a legal scenario of some sort, it makes sense that the people who purchase it would want it to keep the documents safe.
Keepsolid Sign is one of the more frugally-priced eSign software solutions on the market. It has a great deal of variation in what people eventually pay but not due to choosing different software levels. All of the paid versions of Keepsolid Sign provide the same decent list of standard services. The difference in prices is exclusively based on how many members of your team will need to use the software.
DocuSign is a cloud-based solution that allows you to sign an unlimited number of documents with its free version. Every document you sign with DocuSign is available on their cloud servers, which is great if you need access to your documents to be available at any time. With cloud-based services, you can open and sign your documents from your phone or any device as needed.
If you only need the ability to sign documents, this is a great free service, but if you need to request eSignatures from others on your own documents, you will be required to purchase a paid version. There is a lot of granularity in services offered by DocuSign, so if you need flexibility in which options you would like to utilize, DocuSign might be a good fit.
The negatives to DocuSign are primarily due to the pricing structure and the limitations of how many documents you can send. DocuSign allows five documents per month on its basic plan. Premium plans allow 100 per year, assuming you pay yearly. DocuSign says the vast majority of their customers will never need more than 100 in a year, but depending on your business model, you may have that in a month or two.
Plan costs are on the higher side, and if you pay monthly, they average one and a half times as much as yearly plans, making them some of the highest anywhere.
While Revv is less well-known than some of the other competitors listed, our features-to-cost ratio comes out favorably across the board. Besides providing some free eSignatures, our free version has many features that are only available on upper-tier plans with many competitors:
- Instant payment collection on documents itself
- Upload existing PDFs or Word documents and collect signatures on them
- Seamless electronic signature workflow
- Convert documents into easy to fill forms and get your recipients to fill them out before signing. Build document templates from scratch, or use one of over 400 templates provided for free.
- Unlimited document storage in a central cloud-based location
- More than one user on the free version
- Provide an electronic report or certificate that verifies the signatures on your documents
- Allow SMS-OTP based authentication of signers
- Signer activity tracking on documents such as email and document opens
While Revv’s free version is a substantial improvement over some competitors’ lower-tier paid options, the upper-tier options are an even better value by comparison. Revv’s Pro tier adds several features that many users will find invaluable, and the Pro Plus tier may have Revv’s biggest advantage for medium-sized companies.
Under Revv’s Pro Plus pricing level, you are entitled to have up to 50 separate users and up to 50 eSign documents, all included in one flat fee. Most companies providing this level of functionality charge per person instead of allowing multiple users on one account. Many of them actually cost more per person than the cost of Revv’s plan for 50 people.
In summary, all of the electronic signature software on the market will do the basic thing they are created for: to sign documents. They should all also provide secure digital signatures that are legally binding. Most will have a free version, but what the free versions offer, how many documents you are looking to price, and the size of your team can make a huge difference in which eSign software is right for you. Revv is versatile enough to make it a great choice for just about anyone!