{"id":30,"date":"2020-10-20T12:02:10","date_gmt":"2020-10-20T06:32:10","guid":{"rendered":"https:\/\/blog.revv.so\/?p=30"},"modified":"2022-12-01T09:49:54","modified_gmt":"2022-12-01T04:19:54","slug":"create-sales-quote-automation-through-business-apps","status":"publish","type":"post","link":"https:\/\/www.revv.so\/blog\/create-sales-quote-automation-through-business-apps\/","title":{"rendered":"How to Automate a Sales Quotation Process and Win Business Deals?"},"content":{"rendered":"\n

When you send sales quotes to prospective buyers, you also hand over evidence of how responsive, reliable, and customer-focused you are as a seller. <\/p>\n\n\n\n

\ud83d\udc49Responsiveness,<\/strong> based on how fast and timely you were able to share the quote.<\/p>\n\n\n\n

\ud83d\udc49Reliability,<\/strong> based on how accurate and comprehensive your sales quote is.<\/p>\n\n\n\n

\ud83d\udc49Customer-focused,<\/strong> based on how much your quotes are tailored to the needs of prospective buyers.<\/p>\n\n\n\n

Essentially, a sales quote is the gateway to set yourself apart from competitors and close the deals.   <\/p>\n\n\n\n

But, creating a can’t-say-no-to-it sales quote and delivering it to a prospective buyer in the given time frame is often a nerve-wracking exercise for the sales and the operations teams. This is why businesses should infuse their sales quotation process with the power of automation<\/strong>. <\/p>\n\n\n\n

Faster quotes = Increased chances of winning businesses + Cost savings<\/p>\n\n\n\n

61% of businesses leveraging automation reported exceeding revenue targets in 2020. – Hubspot<\/a><\/p><\/blockquote>\n\n\n\n

This blog is a comprehensive guide to understand all about sales quotes and how to automate them with the right sales quoting software. <\/p>\n\n\n\n

If you are looking for specific information, click on the below links and jump to the section of your choice, or, read on.<\/p>\n\n\n\n

In this blog:<\/strong><\/td><\/tr>
What is a sales quotation? What are the elements of a sales quote?<\/a><\/td><\/tr>
What is a sales quotation process?<\/a><\/td><\/tr>
How Revv automates and boosts your sales quotation process?<\/a><\/td><\/tr>
An example of how a sales quotation process works in Revv?<\/a><\/td><\/tr>
Do more with Revv! Automate workflows for all your documents<\/a><\/td><\/tr>
Frequently asked questions<\/a><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

What is a sales quotation? What are the elements of a sales quote?<\/strong><\/h2>\n\n\n\n

Whether you are a solo business owner or an enterprise, a quotation plays a vital part in the sales process and closing business deals. It is sent to prospective buyers to provide details of the seller\u2019s offerings and prices.<\/p>\n\n\n\n

What is the purpose of a sales quotation?<\/strong><\/h4>\n\n\n\n

The purpose of a sales quotation is to bring clarity on the products or services offered by a seller to a buyer. Mostly, a quotation is a written response to the Request for Quotation (RFQ) shared by the prospective client. It contains an itemized list of offerings that defines the prices and terms of payment.<\/p>\n\n\n\n

<\/p>\n\n\n\n

\u201cFilter everything you\u2019re doing, saying and pitching through the customer point of view, and you\u2019ll improve just about every metric you care about today.\u201d<\/p>Matt Heinz<\/a><\/cite><\/blockquote>\n\n\n\n

What are the elements of a sales quote?<\/strong><\/h4>\n\n\n\n

Follow the below structure to write a sales quote and create a quote that wins business<\/a>:<\/p>\n\n\n\n

  1. Title page – It contains basic details about the seller and the buyer like the seller\u2019s logo and name, the client\u2019s name, and the quotation\u2019s name <\/li>
  2. Client details – Name and contact information of the client<\/li>
  3. Company details – A small write-up about the seller and its contact details<\/li>
  4. The date of issue and validity period of the sales quote<\/li>
  5. A quote number<\/li>
  6. Details of products\/services offered by the seller<\/li>
  7. A clear break-up of pricing information along with applicable taxes <\/li>
  8. Terms & conditions<\/li>
  9. Signatures<\/li><\/ol>\n\n\n\n
    Revv Tip<\/strong>:
    Make these quick checks to ensure a flawless quote<\/strong> –
    – Work with well-defined structure and format
    – Leave no scope for ambiguity
    – Recheck the calculations
    – Ensure no spelling and grammar mistakes<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    \ud83c\udf81BONUS<\/strong> – Click here<\/a> to access the below sales quote template –<\/p>\n\n\n\n

    \"Download<\/figure>\n\n\n\n

    What is a sales quotation process?<\/strong><\/h2>\n\n\n\n

    A quotation process starts right at the moment when your prospective buyer shows interest in your offerings and asks for a quote. A sales quotation process can be simple or complex, depending upon the depth of your offerings and the type of organization. <\/p>\n\n\n\n

    Here\u2019s what a typical sales quotation process looks like –<\/strong><\/p>\n\n\n\n

    \"How<\/figure>\n\n\n\n
    1. Collate products\/services information<\/strong> – The first step a salesperson takes is gathering the latest information on products\/services from various resources – checking catalogs, talking to colleagues and managers, checking the emails of product updates, etc. <\/li>
    2. Create a pricing table<\/strong> – Next, set up the pricing table. Create line items in the spreadsheets, copy\/paste details, and perform calculations manually. <\/li>
    3. Create a doc for quotation<\/strong> – Next, copy\/paste the table from an Excel sheet to a Word file, draft the quote, and save it as a PDF.<\/li>
    4. Send the quotation for internal approvals<\/strong> – Often, a quote is first sent to the manager(s) for their approval.<\/li>
    5. Follow-ups with the manager(s)<\/strong> through emails, calls, and meetings to discuss revisions in the quote.<\/li>
    6. Send the quotation<\/strong> for signatures<\/strong> via email after the manager approves it.<\/li>
    7. Lastly, follow-ups with prospective buyers<\/strong> through phone and email.<\/li><\/ol>\n\n\n\n

      <\/p>\n\n\n\n

      As you can see, common in organizations, this kind of sales quotation process is manually driven, and has its own challenges. <\/p>\n\n\n\n

      Here\u2019s the downside of a manual sales quotation process –<\/strong><\/p>\n\n\n\n

      \"Challenges<\/figure>\n\n\n\n

      How Revv automates and boosts your sales quotation process?<\/strong><\/h2>\n\n\n\n

      Revv is a one-stop sales quoting software<\/a> that optimizes the sales process and empowers sales teams to win deals. Its out-of-the-box features enable sales professionals to create, automate, review, manage, organize, and store all business documents<\/a> in one place.<\/p>\n\n\n\n

      \"From<\/figure>\n\n\n\n

      Faster quote creation with no errors<\/strong> – Revv injects speed into the quote creation process through ready-to-use, legally vetted, aesthetic, and 100% customizable templates<\/a>. It empowers users to create quotations within minutes. <\/p>\n\n\n\n

      Revv\u2019s rich document editor gives you ample designing features to ensure your quote looks stellar, utterly professional, and truly reflects your brand. <\/p>\n\n\n\n

      Quick retrieval with consolidated product catalogs and pricing books<\/strong> – Revv\u2019s quoting software lets you create, store, and manage comprehensive product catalogs, multiple pricing books, and discounts – all in one place.  <\/p>\n\n\n\n

      You can also integrate Google Sheets within your quote and fetch pricing tables.<\/p>\n\n\n\n

      Enhanced sales operations with business apps integration<\/strong> – Businesses don\u2019t run on one application. But having multiple business apps brings its own challenges. <\/p>\n\n\n\n

      Manually updating all the applications becomes a tedious task and restrains the sales team from achieving the desired goals. For example –<\/p>\n\n\n\n