{"id":76596,"date":"2020-09-24T20:04:55","date_gmt":"2020-09-24T14:34:55","guid":{"rendered":"https:\/\/simpledocsbu.wpengine.com\/?p=76596"},"modified":"2022-11-21T15:54:24","modified_gmt":"2022-11-21T10:24:24","slug":"overcoming-document-management-challenges-in-online-education","status":"publish","type":"post","link":"https:\/\/www.revv.so\/blog\/sales\/overcoming-document-management-challenges-in-online-education\/","title":{"rendered":"Overcoming the Challenges of Document Management in Online Education"},"content":{"rendered":"\n

Online education is no small feat. It is not merely about the teachers and the students donning headphones and communicating over the internet. <\/p>\n\n\n\n

It is where digital technology blends with pedagogical practices. It is about creating a smarter, faster, and better virtual education infrastructure that enhances the learning experience. <\/p>\n\n\n\n

Covid-19 has made educational institutions suspend physical classrooms. It pushed the institutions to undergo a revolution and adapt to this emerging teaching method of online learning.\u00a0\u00a0<\/p>\n\n\n\n

This flash transition has left many institutions trapped in the vortex of document management and paperwork challenges. The pandemic has emphasized the importance of a smart online document management system to digitize and distribute documents in a secure environment.<\/p>\n\n\n\n

How can the online document management system overcome the challenges of online education\/learning?<\/h3>\n\n\n\n

Online document management is about drafting, sharing, and tracking digitized documents in a secure environment. It frees up the administrative staff, teaching staff, and students from the chaos and back-and-forth of hefty paper documents, and enables them to focus on their primary work.<\/p>\n\n\n\n

This \u201cnew normal\u201d<\/em> is predicted to be the \u201cnew future\u201d<\/em> even in the post-pandemic world. Online education has become an integral part of institutional resilience and pedagogical progress. This implies, moving forward there will be an integrated approach to leverage physical classrooms and online learning. <\/p>\n\n\n\n

It demands a seamless online collaboration tool to connect academic institutions with students, parents, and teachers.<\/p>\n\n\n\n

\u201cIf we teach today as we taught yesterday, we rob our children of tomorrow.\u201d \u2013 John Dewey<\/em><\/strong><\/p><\/blockquote>\n\n\n\n

While teachers are plodding along with this \u201cnew normal” shift, it has thrown some deeper challenges.<\/p>\n\n\n\n

Here\u2019s a list of all such problems and the best solution that enables digital document management in classroom learning:<\/h4>\n\n\n\n
Online payment collection<\/strong> <\/h5>\n\n\n\n

The transition to online education has pushed institutions aggressively to ramp up their online platforms. Student registrations, fee payments, subscription-based online classes, additional paid resources, etc. – all possible tasks have moved online. Seamless payment experience has become an essential part of daily operations.<\/p>\n\n\n\n

The Revv way<\/em><\/strong> <\/p>\n\n\n\n

Revv, through Zapier, allows smooth integration with the institution’s software, and enables the institution to generate automated invoices for customers.<\/p>\n\n\n\n

Curriculum alignment<\/strong> <\/h5>\n\n\n\n

With no physical classrooms, teachers find it hard to comprehend whether the students have understood their curriculum objectives. This misalignment and lack of awareness can become a stumbling block in a student\u2019s academic progress. When sharing the course guidelines, curriculum break-up, timetable, etc., it is vital to track whether it is received and reviewed.<\/p>\n\n\n\n

The Revv way<\/em><\/strong><\/p>\n\n\n\n

Revv\u2019s document management system makes such communications transparent through its \u201caccept\/reject\u201d feature. <\/p>\n\n\n\n

For example, without robust electronic document management for schools, the curriculum documents are shared directly via email. Sometimes these land in junk folders, and sometimes they are missed, and eventually stay unopened.<\/p>\n\n\n\n

Such documents, when distributed via Revv with the \u201caccept\/reject\u201d button, make record management easier. Hitting on the accept button signifies that the students have gone through the entire document and are profoundly aware of how to proceed with online learning.<\/p>\n\n\n\n

Connection<\/strong><\/h5>\n\n\n\n

Virtual classrooms hinder peer-to-peer connection. In a physical classroom setting, students frequently share their doubts and problems with their peers and seniors. With no such channel available online, it blocks students’ learning and growth. This can shoot anxiety in students.<\/p>\n\n\n\n

The Revv way<\/em><\/strong><\/p>\n\n\n\n

Working together with peers fosters a greater sense of community in a digital environment. Revv is a smart document digitizing software and a great collaboration tool.<\/p>\n\n\n\n