{"id":76576,"date":"2020-09-17T19:04:56","date_gmt":"2020-09-17T13:34:56","guid":{"rendered":"https:\/\/simpledocsbu.wpengine.com\/?p=76576"},"modified":"2022-11-21T16:30:37","modified_gmt":"2022-11-21T11:00:37","slug":"7-documents-critical-to-administrative-business-function","status":"publish","type":"post","link":"https:\/\/www.revv.so\/blog\/sales\/7-documents-critical-to-administrative-business-function\/","title":{"rendered":"Top 7 Documents That Are Critical to Administrative Business Function"},"content":{"rendered":"\n

The administrative function of any business performs duties and responsibilities to look after its – operations. They act as the support pillars for their organizations. But being successful requires them to multitask which adds to the need to keep a record of these tasks. Formal documentation of the critical tasks performed or managed will ensure the smooth running of business processes. So as not to miss out on any crucial document or important information, the administrators are encouraged to use a document management system.<\/p>\n\n\n\n

A perfect document management system will enable administrators to create, manage, and store documents – all in one place.<\/p>\n\n\n\n

To give a head start, we have put a list of 7 documents that should be on the checklist of every administrator. This will help them to manage their team and business operations in a smooth and efficient manner.<\/p>\n\n\n\n

Commercial Lease Agreement<\/strong><\/th><\/tr><\/thead>
A commercial lease agreement<\/a> is a contract between the landlord and business to rent a building, property or office space. Commercial lease agreement assumes that the property will be used for business activities and not residential living. A commercial lease agreement is also known as –
\u2022 Business lease
\u2022 Industrial lease
\u2022 Office space agreement 
\u2022 Standard commercial lease <\/td><\/tr>
Purpose of the document<\/strong>
\u2022 Negotiable document that is easily customizable
\u2022 Provides remedy in case of breach
\u2022 Legally binding to both the parties<\/td><\/tr>
Key elements<\/strong>
\u2022 Details about the party
\u2022 Lease duration
\u2022 Description of property for lease
\u2022 Use and exclusivity clause
\u2022 Provisions for assigning and subletting
\u2022 Rent amount and provision for rent (Increase) changes<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Do you want to create a lease agreement? Here is a Commercial lease agreement template to get you started.<\/p>\n\n\n\n

Agreement of Sale<\/strong><\/th><\/tr><\/thead>
An agreement of sale comprises the terms and conditions for the sale of property by the seller to the buyer. It is a critical document ensuring that the conditions are clearly communicated and understood by both parties to the agreement.<\/td><\/tr>
Purpose of the document<\/strong>
\u2022 Sales deed is prepared based on this document
\u2022 The promise of transfer of ownership to the buyer
\u2022 Acts as legal proof<\/td><\/tr>
Key elements<\/strong>
\u2022 Details about the buyer and seller
\u2022 Negotiated amount of the sale
\u2022 Terms and conditions governing the sale
\u2022 Method of payment
\u2022 Payment date<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

The agreement of sales from a business perspective will only include the sale of any office property.<\/p>\n\n\n\n

Equipment Inventory Database<\/strong><\/th><\/tr><\/thead>
Companies hand out different equipment like laptops, monitors, mouse, keyboards, data cables, etc., to their employees to ensure smooth business operation. An equipment inventory database document will keep a track of all the equipment distributed.<\/td><\/tr>
Purpose of the document<\/strong>
\u2022 Helps to keep track of the equipment and the user
\u2022 Essential for budgeting purpose
\u2022 Lets you keep a track of equipment stock in the company<\/td><\/tr>
Key Elements<\/strong>
\u2022 Equipment name
\u2022 Equipment number
\u2022 Name of the person who is assigned to the equipment and the team they belong to
\u2022 Quantity of equipment assigned
\u2022 Duration for which it is assigned<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Most of the admin functions in any business are still maintaining records like equipment inventory databases in Excel or Google sheets. This leads to the data being subject to loss or error due to many issues that these files project –<\/p>\n\n\n\n