{"id":75604,"date":"2020-03-12T19:41:50","date_gmt":"2020-03-12T14:11:50","guid":{"rendered":"https:\/\/simpledocs.wpengine.com\/?p=75604"},"modified":"2022-11-30T18:46:32","modified_gmt":"2022-11-30T13:16:32","slug":"want-to-accelerate-your-sales-get-the-best-quoting-software-now","status":"publish","type":"post","link":"https:\/\/www.revv.so\/blog\/sales\/want-to-accelerate-your-sales-get-the-best-quoting-software-now\/","title":{"rendered":"Want to Accelerate Your Sales? Get the Best Quoting Software Now!"},"content":{"rendered":"\n

Quoting software gives you the power to deliver custom quotes within a matter of minutes.
With Revv, you have the best quoting software that will amplify your sales efforts through features like custom templates, analytics, actionable insights, automated workflows, document management, payment integration, 24X7 customer service in the form of email support, and much more!<\/p>\n\n\n\n

When a prospective buyer expresses interest in your offerings, responding with an impeccable sales quote will help to create a positive impression. A sales quote will lead you to initiate the talk with the prospect. So, how do you go about it?<\/p>\n\n\n\n

First, let\u2019s look at the traditional way that many companies follow even today. <\/p>\n\n\n\n

To start with, you\u2019ll have to manually prepare the pricing list of all the products\/services to be included in the quote<\/a>. There will be negotiations from the client over emails or calls that must be saved for reference.<\/p>\n\n\n\n

Most organizations follow this fragmented approach that only leads to untrackable changes. Having to depend on spreadsheets to store your product and pricing information makes things confusing in the long run, especially during renewals. It increases manual dependency and leads to the possibility of errors and discrepancies in your quotes.  <\/p>\n\n\n\n

A quoting software<\/a>, on the other hand, will not only help you create an ideal quote in minutes but will also help you keep track of its progress \u2013 a tough task in itself. For this simple reason, investing in a quoting tool should be on top of your to-do list.<\/p>\n\n\n\n

Comparison chart – An overview of the features of manual sales quoting and quoting software<\/h2>\n\n\n\n

Creating sales quotes and sales proposals are inevitable parts of a sales process<\/a>. The sales team can\u2019t escape from creating quotes and proposals to bring in more customers and close more deals. But they can eliminate the arduous methods of creating quotes by switching to the right quote-making software.<\/p>\n\n\n\n

The manual quote creation process involves mundane jobs like data entry, creating different pricing tables, sending multiple emails to clients and teammates to collaborate, etc.<\/p>\n\n\n\n

All of this slows down sales operations, limits the sales team\u2019s potential, and results in a poor customer experience. <\/p>\n\n\n\n

This is why investing in the right platforms is crucial for sales enablement.<\/p>\n\n\n\n

Stages of quoting process<\/strong><\/td>Traditional quote creation process<\/strong><\/td>Quote creation process using quoting software<\/strong><\/td><\/tr>
Drafting<\/strong><\/td>Sales quotes and sales proposals are created from scratch<\/td>You can leverage readymade quote\/proposal templates<\/td><\/tr>
Collaboration<\/strong><\/td>This process requires multiple emails, texts, or calls to review or ask for suggestions<\/td>An interface to collaborate with the sales team and customers simultaneously<\/td><\/tr>
Approvals<\/strong><\/td>Call, text, email, or meet people from the team in person for approval<\/td>Set workflow automation to get the quote approved<\/td><\/tr>
Sharing<\/strong><\/td>Old and messy method of attaching pdf proposals and quotes in an email<\/td>You can share the file in the form of a link<\/td><\/tr>
Tracking<\/strong><\/td>No information or update on the quote\/proposal shared<\/td>You can track the progress of the sales quote\/sales proposal<\/td><\/tr>
Storing<\/strong><\/td>Quotes\/proposals are stored in office cabinets or their pdf versions are saved in different folders<\/td>Comes with cloud storage to store huge volumes of files securely<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

The market is flooded with many technology service providers offering quoting software<\/a>. Some examples are PandaDoc, QuoteWerks, iQuoteXpress (IQX), etc. The question here is which one fits your needs. <\/p>\n\n\n\n

What features do quoting software need to have to be worthy of your money? Let\u2019s check it out.<\/p>\n\n\n\n

Well-structured & resourceful sales quotes\/sales proposals templates<\/h2>\n\n\n\n

To ensure consistency among your sales documents, it\u2019s important to have a set template corresponding to a specific opportunity. For this, it\u2019s necessary to go for a quotation tool that provides a rich set of quotes and proposal templates. The sales tool should have the provision to add and remove the components from the draft, enabling you to customize your template fully. An ideal tool will streamline your sales process<\/a> by letting you populate a pre-compiled template with the help of a well-defined form.  <\/p>\n\n\n\n

Revv offers a library of more than 1000+ legally vetted and ready-to-use document templates <\/a>(quotes, proposals, contracts, purchase orders, etc.). You can simply choose one and edit it according to your needs using Revv\u2019s rich drag-and-drop editor. <\/p>\n\n\n\n

Revv\u2019s form-based templates give you the liberty to fill form fields that automatically get populated in the document.<\/p>\n\n\n\n

Sales, proposal, and other document templates by Revv speed up the sales process to help sales teams standardize all documents, and promote uniform brand identity.<\/p>\n\n\n\n

\"Sales<\/figure>\n\n\n\n

Simplified tracking with multiple viewpoints<\/h2>\n\n\n\n

One of the major concerns for business owners and, more specifically, the sales department is that they have no idea of the sales quote\/sales proposal\u2019s progress once it is shared with the prospective client.<\/p>\n\n\n\n

Once you share the quote with prospects, the tool should be able to provide you with a real-time, or at least, near-real-time view of your quote\u2019s status. Moreover, it should let you organize all your quotes in separate folders. It will be much easier to track the quotes and address bottlenecks on priority.<\/p>\n\n\n\n

Revv provides users with a detailed log of all the activities happening on the document. The ‘Activity\u2019 tab in the software shows the list of all the user activities (who opened, who sent, who signed, and who accepted or rejected the document).<\/p>\n\n\n\n

Centralized repository for all types of documents<\/h2>\n\n\n\n

When it comes to approved quotations, the sales teams must save them carefully for future reference.<\/p>\n\n\n\n

This is why you need cloud-based quoting software to provide you with a simplified, yet robust feature to store and retrieve your quotes, templates, clauses, etc. in one place. Look for a tool that also lets you organize them based on different requisites like dates or types, making it easier for you to retrieve them when needed.  <\/p>\n\n\n\n

Revv is a cloud-based software that offers a minimum of 5GB to a maximum of 100GB storage for your quotes, proposals, and other crucial business documents. Revv helps users to create folders and sub-folders to categorize and organize quotes\/proposals based on products, accounts, projects, opportunities, etc.<\/p>\n\n\n\n

You can also manage your cloud-based repository in an organized manner with the role-based document access feature.<\/p>\n\n\n\n

Provisions for storing & accessing multiple pricing-books<\/h2>\n\n\n\n

A product catalog with a corresponding price list transforms a generic document into a quote. So, quotation software needs to provide you with the option to update, store, and manage your comprehensive product catalog and pricing books with ease. Moreover, quoting software<\/a> should also let you export the information from a third-party tool like a CRM if you\u2019d like to.<\/p>\n\n\n\n

With Revv, providing pricing in the quotes and proposals becomes seamless. You need to add a ‘Quote table<\/a>‘ to the quote. Once the quote table is placed in the document, select a price book<\/a> to insert the products in the quote. A product catalog<\/a> window appears once you select the price book; it lets you add relevant products\/services to the final quote.<\/p>\n\n\n\n

Simplified & intuitive user interface for a better sales process<\/h2>\n\n\n\n

What would you do if a quoting software has all the features you want, but is quite difficult when it comes to accessibility and navigation? You will get frustrated, right?<\/p>\n\n\n\n

Go for a tool that is easy to use for all the employees in the organization. In order to make an informed decision, it is important to take a trial and look for training opportunities before you invest in the tool.<\/p>\n\n\n\n

The quoting software from Revv is one such solution that has an ideal mix of ingenuity, simplicity, and functionalism. It provides an easy-to-use interface letting your employees easily navigate its features. You can automate the entire sales process without any prior technical knowledge using no-code workflow automation.<\/p>\n\n\n\n

Provision for internal & external communication<\/h2>\n\n\n\n

Imagine having a real-time interaction with the prospect in the form of messages that appear in a panel right beside the quote. So, when a customer wants to discuss the quotation with you, they do not need a separate messaging tool like an email or chat to communicate. <\/p>\n\n\n\n

Amazing as it may sound, a quoting software also allows –<\/p>\n\n\n\n